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Regulatory Services

PERSONNEL LICENSING (PEL)

A Licensing office is an essential arm of a civil aviation regulatory body.

General

The Standards and Recommended Practices contained in ICAO Annex 1 on Personnel Licensing require certain identified categories of aviation personnel to hold a licence and appropriate competencies known as Ratings (in aviation terminology) plus a certificate of medical fitness to perform their respective job functions. In addition there are local requirements too, which have to be met. The Air Navigation Regulations and corresponding Implementation Procedures specify the legal and administrative provisions for all the licensing matters stated in the preceding paragraph. They also describe the steps to be followed by PEL staff when dealing with such matters.

The following personnel licences are issued:

Type of Licence Category
Private Pilot Aeroplane
Helicopter
Commercial Pilot Aeroplane
Helicopter
Airline Transport pilot Aeroplane
Helicopter
Air Traffic Controller  
Aircraft Maintenance Engineer  

 

How to obtain a Botswana Licence

Validation of foreign licence (Validation Certificate)

  • A current PPL, CPL and ATPL issued by the licensing Authority of an ICAO member state may be recognised for the issue of a validation. A validation is a short term document, which facilitates the applicant to exercise foreign flight crew licence privileges in Botswana registered aircraft.
  • All applicants are required to pass Botswana Airlaw examination
  • Application for a validation should be made using form CA 61-02.9
  • Prior to converting a licence CAAB would have established, by contacting the authority that issued the licence, that it is authentic and valid in every respect.
  • Each validation will specify a maximum validity up to six months. However, this period will not extend beyond the expiry date of the applicants foreign licence or medical certification under any circumstance. Fees must be paid in accordance with the fee schedule
  • Fees must be paid in accordance with the fee schedule

 

Conversion of Foreign licence to Botswana licence

  • All applicants are required to pass Botswana Aviation Law examination
  • All applicants are required to successfully complete a flight test with appropriately approved Botswana Delegated Examiner
  • Application should be made using form CA 61-02.9
  • A photocopy of the applicants foreign licence and medical certification
  • A photocopy of the applicants flight test completed by Botswana Delegated Examiner
  • All applicants are required to undergo a Botswana medical with an approved Botswana Aviation Medical Examiner.
  • A photocopy of the applicants logbook
  • Fees must be paid in accordance with the fee schedule
  • Attach a confirmation letter of employment
  • Attach a recent passport photograph

N.B. Botswana licence will clearly specify all privileges that have been granted and show appropriate limitations. Foreign type ratings held at the time of application for a Botswana licence will be endorsed if required, provided that the type is listed in the Botswana civil aircraft register.

 

Licence renewal procedures

  • Application should be made using form CA 61-02.3C fourteen days together with the correct charge prior to the expiry date of their licences.
  • Attach a passport size photograph
  • An application for licence renewal will not be considered unless the applicant holds a valid Medical Certificate. This will require to be certified in the appropriate section on the application form.
  • Commercial and airline Transport Pilots Licences will normally be renewed for a full period of ten years.

 

Replacement of a licence – Guidance for applicants

If you have lost a licence or it has been damaged in some way and you require a replacement please follow the following steps.

  • Notify the Botswana police and obtain a copy of the police report
  • Apply for replacement licence on form CA 61-02.9
  • Attach a passport size photograph
  • Fees must be pain in accordance with the fee schedule

Fees must be pain in accordance with the fee schedule

An aircraft engineers’ license authorizes the holder to release an aircraft or component to service following maintenance work done by or under the supervision of the holder. CA Form 31 shall be used to apply for grant, validation, extension or renewal of an engineer’s license using a procedure set out in AEN 22.

Detailed information on aircraft engineers’ licensing may be found on BAR Part 66.

 

Ratings Issued

The following Aircraft Category Ratings may be issued under the above licences.

  1. Aeroplane
  2. Helicopter

 

The following Class Ratings and Type Ratings may be issued under the above licences.

Type of Licence Rating
Pilot aeroplane/Helicopter

Single pilot Single Engine Land

Single pilot Multi Engine Land

Type Rating

Night Rating

Instrument Rating

Assistant Instructor

Flight Instructor

Air Traffic Controller

Aerodrome Control

Approach Control

Area Control

Approach Radar Control

Area Radar Control

 

The regulatory requirements for issue of a personnel licence in general are:

  1. Minimum age
  2. Knowledge
  3. Experience
  4. Skill
  5. Medical Certification

 

Flight Crew Examinations

  • Examination booking should be made using form CA 61-01.1 for PPL Exams and form CA 61-01.7 for Aviation Law for Validation Exams:
  • Flight Crew Examinations
  • Examination centres (CAA Offices Gaborone and Maun)
  • Aviation Law for Validation exams – PPL, CPL and ATPL
  • Private Pilot Licence Examinations :
    Navigation
    Aviation Law
    Technical and General
    Meteorology
    and type Technical Exams e.g. C206, BE20, BN2A/B etc
  • Exam bookings are made from Monday to Wednesday
  • For all exams the pass mark is 70% and are sat for every
    Thursday morning from 08:30Hrs to 10:30Hrs

 

CERTIFICATION

1. Airworthiness Certification

An aircraft shall not fly in or over Botswana unless it has a current and valid certificate of airworthiness issued or rendered valid by the State in which the aircraft is registered. The CAAB is the Authority for issuance, validation or renewal of certificates of airworthiness and special flight permits for aircraft registered in Botswana.

2. Registration of civil aircraft

An aircraft shall not fly in or over Botswana unless it has a valid certificate of registration issued by the Authority or the appropriate authority of an ICAO Contracting State. No aircraft shall be registered or remain registered in Botswana while registered in any other country. The requirements for registration of aircraft in Botswana are set out in BAR Part 47.

The procedure for registering an aircraft in Botswana is set out in AEN 12.

2.1. Type Acceptance Certificate

The type acceptance certificate (TAC) granted by the Authority in respect of an aircraft type design is a prerequisite for the issue of a certificate of airworthiness to aircraft registered in Botswana. The applicant shall provide evidence, to the satisfaction of the Authority, that the aircraft product type meets the applicable airworthiness design standards applicable at the date of type certification.

An application for the grant of a TAC shall be made to the Authority in writing, with payment of any appropriate fee, providing full details of the applicant, and full details of the aircraft and Type Certificate (TC) for which acceptance is sought.

2.2. 1.1.Certificate of Airworthiness

An aircraft that meets the requirements for certification shall not fly in or over Botswana unless it has a valid and current Certificate of Airworthiness (or equivalent document) issued by the State in which the aircraft is registered.

(a) Grant of certificate of airworthiness

An application for the grant of a certificate of airworthiness shall be made to the Authority on

CA Form 53, in accordance with the procedure set out in AEN 12. Unless revoked, a certificate of airworthiness issued by the Authority shall be valid for a period of twelve (12) months.

(B) Renewal of Certificate of Airworthiness

2.3. Export Certificate of Airworthiness

The Export Certificate of Airworthiness is a document issued to facilitate the export of an aircraft onto the register of another State. Such a document provides confirmation of a recent satisfactory review of the airworthiness of an aircraft or other product but does not authorize it for flight.

The Authority may issue an Export Certificate of Airworthiness when satisfied that the product conforms to the standards prescribed in BAR Part 21.

The applicant for the issue of an Export Certificate of Airworthiness shall be the owner or authorized by the owner, and shall provide satisfactory evidence that the product conforms to a type design applicable to the State of Import and any other requirements set out in AEN 36.

 

APPROVALS

1. Approval of Maintenance Programs, Maintenance Control manuals and Minimum Equipment Lists

Aircraft maintenance programmes/schedules and other documents used for maintenance and operation of aircraft are approved by the Airworthiness Inspectorate in conjunction with the Flight Operations Inspectorate. Such documents may be amended from time to time as necessitated by service experience, aircraft utilization, manufacturers’ recommendations. In any case, no amendments shall be embodied in the documents without prior discussion with and approval by the Authority.

2. Approval of changes to type certificates (i.e. modifications)

A modification or repair shall not be embodied to any part of an aircraft registered or operating in Botswana without approval from the Authority of the State of Registry, except those modifications and repairs called for by service bulletins (SB) or airworthiness directives (AD) from the State of Design.

2.1. An application for modification approval shall be made on CA Form 81 using a procedure explained in AEN 05. The application must be accompanied by full details of the proposed modification, together with a non-refundable application fee.

 

3 1.Approval of aircraft maintenance organizations

Organizations that wish to undertake maintenance of aircraft registered in Botswana are required to hold an appropriate approval granted by the Authority under the requirements of BAR Part 145.

The procedure for grant or renewal of the Certificate of Approval is set out in AEN 24. The application shall be made to the Authority on CA Form 45. The same form shall also be used for application for extension of the approval to include additional ratings and authorizations.

4.  Evaluation, approval and monitoring of authorised persons(e.g. Delegated Examiners)

  • Delegated Examiner is a pilot employed by an operating company as a competency check pilot, who has been approved by the authority to conduct periodic tests i.e. IR renewals
  • Guidance for Delegated Examiner s
    The objective of this manual is to provide information for the issue and renewal of DEA and promote standardized flight testing
  • Contacts of DEs

 

PERMITS AND AUTHORISATIONS

1.1 Special Flight Permit

The Authority may issue a special flight permit to the operator of an aircraft whose certificate of airworthiness is not in force, or to the owner of an aircraft that does not qualify for the issue of a certificate of airworthiness as specified in BAR Part 21 Subpart E.

(a) Permit to Fly

The Authority may issue a Permit to Fly in respect of non-type certificated aircraft (e.g. kit planes, microlights, balloons, etc.) Such aircraft are normally registered under Special category and do not qualify for a certificate of airworthiness.

An application for a Permit to Fly shall be made to the Authority on CA Form 2(1) in accordance with the requirements set out in AEN 35.

(b) Ferry Flight Permit

The Authority shall grant a Ferry Flight Permit to an operator of an aircraft or the holder of an air operator certificate issued under BAR Part 119 only for the purpose of flying the aircraft, whose certificate of airworthiness is not in force, to a place where maintenance, permanent repairs or alterations are to be performed; and provided that the operator provides the Authority with sufficient technical justification confirming that the aircraft is fit for the intended flight or journey.

The procedure for application for a ferry flight permit is laid down in AEN 35.

 

FLIGHT SAFETY PUBLICATIONS

AVIATION ORGANISATIONS

Scheduled Air operators

NAME OF COMPANY BASE ADDRESS PHONE FAX
Air Botswana GABS P O Box 92,Gabs 3952812 3973310

 

Non-scheduled Air Operators

NAME OF COMPANY BASE ADDRESS PHONE FAX
KASAC Gabs P O Box 41278, Gabs 3951804 3912015
Safari Air Maun Private Bag 198, Maun 6860907 6860037
NAC Botswana Gabs Private Bag 6, Gabs 3975257 3975258
Delta Air Maun P O Box 39, Maun 6860044 6861703
Sefofane Air Maun Private Bag 159, Maun 6860778 6861649
Flying Mission Services Gabs P O Box 1022, Gabs 3900297 3904181
Flying Mission Services Gabs P O Box 1022, Gabs 3900297 3904181
Mack Air Services Maun Private Bag 329, Maun 6860675 6860036
Moremi Air Maun Private 6863632 686207
    Bag 187, Maun   8
Top Air Services Gabs P O Box 203003, Gabs 3932792 3932796
Helicopter Horizons Maun P O Box 66, Maun 6801186 6801185
Air Blair Kasane Private Bag K19, Kasane 6250733 6250223
Kavango Air Maun Private Bag 114, Maun 6860323 6860191
Ideal Enterprise F/Town P O Box 268, F/Town 2406474 2402987
Major Blue Air Maun P O Box 268, Maun 6863633 6863368

 

Training Organizations

Approval of Aviation Training Organisations (ATO)

  • Publication FSN NO:24

ATO Manual

 

List of ATOs

NAME OF COMPANY BASE ADDRESS PHONE FAX
Sefofane Maun Private 6860778 686164
F.T .C   Bag 159, Maun   9

 

Application should be made in form CA 61-01.15

Maintenance Organisations

Approval of aircraft maintenance organizations

Organizations that wish to undertake maintenance of aircraft registered in Botswana are required to hold an appropriate approval granted by the Authority under the requirements of BAR Part 145.

The procedure for grant or renewal of the Certificate of Approval is set out in AEN 24. The application shall be made to the Authority on CA Form 45. The same form shall also be used for application for extension of the approval to include additional ratings and authorizations.

 

CAAB approved Medical Providers

Approval of Aviation Medical Examiners (AME)

  • AME in Botswana have been approved to accept applications and perform physical examinations necessary to determine qualifications for the issue and renewal of aviation medical examinations.
  • Criteria for Designation

Qualifications

  • Must be able to read, write, speak and understand the English Language
  • Posses a licence to practice medicine in Botswana or meet the medical licensing requirements of the applicable military service.
  • Experience/Training in Aviation medicine will be an added advantage

Duration of Designation

  • Designation will be valid for a period of three years

Application

  • Application should be made in form CA 67-40
  • Publication

AME Designation

  • Contacts of AMEs